Terms & Conditions of Contract - Weddings & Events

Please make sure you contact Lara Jacques (for availability), before filling out this agreement + booking form. 


SESSION AGREEMENT AND BOOKING FORM

These terms and conditions explain your rights and responsibilities and also mine.


AGREEMENT OVERVIEW: In the following conditions of contract Lara Jacques Photography shall mean Lara Jacques and any photographer appointed by her to work for the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by Lara Jacques Photography in writing. The contract incorporates all the terms agreed between us and no variation shall apply unless agreed in writing and signed by both parties.


COOPERATION: Unless otherwise noted, Lara Jacques Photography, it's associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify Lara Jacques Photography in writing if they wish to have anything photographed in a particular way or specific photographs to be included. Please specify these request in the relevant section on the booking form. Lara Jacques Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. Lara Jacques Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to Lara Jacques Photography or beyond the photographer(s) control. The client agrees that Lara Jacques Photography will not be liable for failing to capture all requested images due to time constraints, venue constraints or for reason out of her control.


Lara Jacques Photography is appointed by you, the client as the exclusive professional photographer for the wedding. Amateur photography by guests will be permitted but you must ensure that this does not interfere or conflict with the services Lara Jacques Photography is providing. Many guests will have digital cameras and will want to photograph the bride and groom. In the spirit of cheerful cooperation, the bride and groom agree to give the Photographer precedence over guests in order to take the photographs required for the wedding photography services described above. Lara Jacques Photography will not be liable for a lack of wedding photographs if guests taking their own photos of the bride and groom have interrupted the Photographer’s work.


HOUSE RULES: clients agree and understand that Lara Jacques Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. If client appears under the influence of alcohol or drugs during the shoot, Lara Jacques Photography has the right to cancel the shoot immediately due to public liability and health and safety concerns. The same applies to ceremonies where flash photography is not allowed and Lara Jacques Photography is limited by these guidelines.



IMAGES and COPYRIGHTS: Photographs/images produced by Lara Jacques Photography are protected by Copyright and remain the property of Lara Jacques Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner without prior written permission of Lara Jacques Photography. Clients will receive a high resolution USB with printing rights. When publishing the photos on social media, Lara Jacques Photography must be credited as the photographer. The client must not benefit commercially from the reproduction of these photographs in any form. Lara Jacques Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every images that is chosen will be fully edited to Lara Jacques Photography’s high standard.


MODEL RELEASE. Lara Jacques Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release Lara Jacques Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to Lara Jacques Photography’s use of said images.


FEES: The package fee includes the time and expense of the photographer travelling to and from the agreed locations. It also includes time for attending to take photographs as stated on the contract. If Lara Jacques Photography is requested or for reasons out of her control is required to stay for longer at the event, Lara Jacques Photography will try to accommodate all reasonable requests but cannot guarantee to be able to do so, and an additional charge may be due.


RETAINER & PAYMENT SCHEDULE: A non refundable booking fee is due on receipt of booking form and invoice. This includes a 14 day cooling off period after payment in which the client is entitled to a refund if they choose to cancel the booking. The remaining balance for the session is due 4 weeks prior to the event. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients. If the balance is not paid prior to the event Lara Jacques Photography reserves the right not to provide any services until payment is made or to treat the contract as cancelled by you, the client, in which case the deposit will be forfeited. 

Journeys which require more than 20 miles of travel from Milton under Wychwood will incur travel expenses at Lara Jacques Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.


CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents Lara Jacques Photography from photographing the event, Lara Jacques liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but Lara Jacques Photography will not be responsible for any further costs. Lara Jacques Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price and as such all liabilities are limited to the client fees paid.

If the client should have to cancel a booking the following cancellation fees will become due immediately:

  1. The clients are entitled to a full refund of the booking fee if they withdraw within 14 days of the date of the payment invoice.
  2. The booking fee will be forfeited on cancellations made after 14 days. Cancellations made within 1 month of the wedding incur the full cost of the photographic service booked.
  3. Where Lara Jacques Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
  4. In the event of postponement, then at the discretion of Lara Jacques Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
  5. It is essential to inform Lara Jacques Photography as soon as possible of any changes of venue, times, or contact details etc.


LIMIT OF LIABILITY:

As stated above, in the unlikely event that Lara Jacques Photography is unable to perform the contract for reasons beyond their reasonable control (for example, illness, death, injury, the contract shall be cancelled but Lara Jacques Photography 's liability to you shall be limited to a full refund of all fees paid by you.


Lara Jacques Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond Lara Jacques Photography's control. The client agrees that Lara Jacques Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event. 


Lara Jacques Photography will exercise the reasonable skill, care and judgement that you would expect of a professional photographer but shall not be liable for events beyond Lara Jacques Photography's reasonable control nor for loss that is indirect or consequential. Under no circumstances will Lara Jacques Photography's liability to you, whether for breach of contract, negligence, breach of statutory duty or otherwise, exceed the total amount you have paid to Lara Jacques Photography under this contract. If you wish to have additional cover Lara Jacques Photography advises the client to consider taking out a policy of insurance cover. Nothing in this contract shall exclude Lara Jacques Photography's liability for death or personal injury caused by Lara Jacques Photography or for those for whose acts Lara Jacques Photography is responsible, and Lara Jacques Photography confirms that they are fully insured for such events.


In the unlikely event that Lara Jacques Photography is unable to perform the contract for reasons out of their control (for example, government advice, pandemics, war,) the contract shall be cancelled but Lara Jacques Photography;s liability to you shall be limited to a full refund of all fees paid by you, or where possible, postponement to a later agreed date.


CLIENT LIABILITY: The client agrees to be responsible for any injury, loss or damage caused to Lara Jacques Photography or equipment caused by guests.

Should you be appointing a videographer for your event, you agree to inform Lara Jacques Photography prior to the event. Lara Jacques Photography will not be held liable for any loss of coverage or 'moments' due to interference of shots by non-static videographers.


COMPLETION SCHEDULE: Images can be expected to be edited within 2-6 weeks after the photo shoot date dependent on the volume of photographs taken. USB delivery can be expected within this time frame, but may take longer. Albums and extras will be available anywhere from 2-4 weeks, after they are ordered. These items can be picked up from Lara Jacques Photography's studio by appointment only (please email Lara Jacques Photography and ask for current address) or sent on request by recorded delivery.




 

I understand that this agreement constitutes the entire contract for services between Lara Jacques Photography and Client. By clicking 'agree' I am agreeing to be bound by the above terms and therefore, Client Contract. *